![]() ![]() To apply multiple disclaimers to the same message, you need to use multiple rules. You can also define exceptions that prevent the disclaimer from being added to messages (for example, messages from specific senders, messages sent to specific recipients, or messages that already contain the disclaimer). You can configure the rule to apply the disclaimer to all messages (no conditions), or you can define conditions that determine when the disclaimer is added (for example, when the sender is a member of a specific group, when the message includes specific words or text patterns, or outgoing messages only). To create a disclaimer, you create a mail flow rule (also known as transport rule) with an action that adds the specified text to email messages. You might be required to do this for legal, business, or regulatory requirements, to identify potentially unsafe email messages, or for other reasons that are unique to your organization. ![]() This has the potential to degrade the reputation of UW-Madison's email system and its senders, and thus the UW brand, over time.īoth campus and external email system administrators may have other reasons, unrelated to security, for delaying or rejecting an email message with a signature image, such as their own email message and attachment size limits.īecause of the above reasons, the inclusion of images in email signatures is not recommended.You can add an email disclaimer, legal disclaimer, disclosure statement, signature, or other information to the top or bottom of email messages that enter or leave your organization. The delivery of the message may be delayed or rejected by recipient email systems and/or their spam scanners. However, adding an image to an email signature may result in the email message with the signature being viewed as suspicious or spam-like. There may be compelling reasons to add an image, such as a logo or stylized quote, to an email signature. JPGs, GIFs, PNGs) out of your email signature. This document explains some of the reasons to leave images (e.g. ![]()
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